Best Employee Communication Softwares for 2025: Bridging the Gap for Deskless Workers

How often does a single miscommunication cost you time, money, or morale? If you’re like 66% of business leaders, it’s probably happening more often than you’d like—at least once a day. Now, for a moment, think about the ripple effect of these gaps in communication, especially when your workforce includes deskless employees scattered across locations.

Post-COVID business organizations are increasingly relying on hybrid models that combine remote and in-office work. Because of this change, it’s more crucial than ever to keep everyone on the same page.

Employee communication software does the same thing. These platforms help create seamless connections that ensure every employee, no matter where they are, feels informed and engaged.

Are you managing a team of office professionals or a remote workforce spread across multiple locations? Nevertheless, the right communication software can make a huge difference in how your team collaborates.

Let’s look at some of the top employee communication software that will transform business communication in 2025.

Why Does Every Workplace Need Employee Communication Software?

Keeping employees informed and engaged is a necessity. Poor communication is both frustrating and a productivity killer. According to workplace communication studies, 86% of employees and executives identify ineffective collaboration and communication as the leading causes of workplace failures.

Similarly, a survey even found that 28% of professionals blamed poor communication for missing project deadlines. Communication software bridges these gaps and ascertains that teams stay connected and informed. If smoother operations and higher productivity sound appealing, this tool is a no-brainer.

Top Employee Communication Software Essentials for 2025

Miscommunication in the workplace is incredibly costly. In fact, poor communication in U.S. businesses racks up $1.2 trillion in hidden costs each year, which breaks down to about $12,506 per employee annually. That’s a huge price to pay for something that could be easily avoided with the right tools.

Luckily, there are employee communication software platforms designed to help you save these costs.

1. Staffbase

Staffbase offers a mobile-first platform designed for effective employee communication, especially for large organizations. Staffbase helps bridge the gap by offering a branded mobile app for smooth communication and information sharing.

Features

• Multi-channel Communication: Reach employees through various channels, including news posts, chat, landing pages, and an employee intranet.
• Modern User Interface Organized as: Dashboard, Planning, Email, Content, and Analytics for managing team communication and engagement easily.
• Microsoft 365 Integration: Easily integrate with tools like SharePoint, Teams, Viva Connections, etc, for quick content sharing across platforms.
• Content Planning Tools: Plan and collaborate on content campaigns, manage editorial calendars, edit content before publishing, and more.
• Flexible Pricing Structure with 3 Key Modules: Employee App, Front Door Intranet, and Employee Email, each with different plans to suit the needs of various organizations.

Licensing and Deployment

• Cloud-hosted and web-based with mobile apps for Android and Windows.

Support

• Support is available via chat and email.

Cons

• Pricing starts at $30,000/year. Thus making it ideal for large companies with 1,000+ employees.
• No mobile app for administrators.

2. Workvivo

Zoom owns Workvivo, an employee experience platform that it purchased in 2023. It is intended to improve participation and communication within businesses, especially in remote and hybrid work settings.

To replicate the user-friendly nature of social media, the platform provides various features such as activity feeds, chat messaging, video streaming, employee recognition, etc.

Features

• Activity Feed: The central hub for all internal communication, where employees can stay updated on company news, announcements, important information, etc, in real-time.
• Chat Messaging & File Sharing: Employees can communicate individually or in groups and share files seamlessly, with integrations for Slack and Microsoft Teams for cross-departmental collaboration.
• Community Spaces: Employees can create and join interest-based groups within the organization to help them bond over shared interests, hobbies, or causes.
• Surveys & Polls: Workvivo includes tools for conducting surveys and polls to measure and gather feedback and make data-driven decisions for better workplace engagement.

Pricing

Pricing is based on the number of active users per month.

• Business Plan: This plan is for small to medium-sized businesses with 100–2000 employees. It includes essential communication features such as employee engagement tools, digital workplace capabilities, analytics, etc.
• Enterprise Plan: Designed for large organizations with over 2000 employees. It includes everything in the Business Plan, along with advanced customization options and enhanced customer support.

3. theEMPLOYEEapp

An intuitive intranet and mobile app designed to bridge the communication gap between desk and non-desk employees.

theEMPLOYEEapp addresses the challenge of engaging remote, deskless, and hybrid workforce by providing an all-in-one solution that combines an employee app, company intranet, and unlimited employee texting.

Features

• Mobile-First: Native iOS and Android apps designed to reach employees on the go.
• Customizable: Tailor the app to fit your organization’s specific needs and branding.
• Mobile Intranet: Connect and engage your dispersed, remote, and deskless workforce.
• AI-Driven Engagement: AI-powered banners highlight popular content for maximum employee interaction.
• Targeted Content: Create personalized content, folders, and profiles for different employee groups.
• Multimedia Sharing: Share videos, images, and other multimedia content to enhance communication.

Pricing

theEMPLOYEEapp offers flexible pricing for companies with 200 to 10,000+ employees across various industries. Pricing is determined by several factors, including:

• Employee Count: Pricing scales based on the number of employees in your database.
• Integrations: Includes options for SSO and HRIS integrations you choose to configure.
• Profiles: The number of user profiles within your app and intranet.
• Add-Ons: Additional features like microlearning and SMS texting are available at extra cost.

Request pricing to get a more accurate estimate as per your needs.

4. Microsoft Viva

A cloud-based social network called Microsoft Viva Engage was created to foster employee communication across divisions, regions, and business apps. It is appropriate for companies of all sizes and may be utilized either independently or in conjunction with Microsoft 365.

Features

• Microsoft 365 Integration: Seamlessly integrates with Microsoft 365 and allows users to access shared tools.
• Advanced Tools: Like Copilot for generating posts, Leadership Corner, Answers in Viva, and Advanced Analytics and Publishing.
• Content Features: Like enterprise microblogging, private messaging, and message tagging for faster communication.
• Mobile Accessibility: Provides iOS and Android apps for employees to collaborate and review documents instantly.

Pricing

Viva Engage is available in a free version, with the paid version starting at US$8.00/month.

5. Firstup

Firstup is a reliable employee communication software platform with a 4.8 Gartner rating. Furthermore, Fortune 100 companies trust it because it offers real-time metrics to monitor engagement.

Features

• Customization: Administrators can tailor the platform to fit unique organizational needs and goals.
  
• Integration APIs: Provides reliable APIs for efficient processes that facilitate data sharing and communication with other software.
  
• Internationalization: Enables consumers to engage with consistent information across borders by supporting a variety of languages and currencies.
  

In addition, it provides reliable task completion, uptime, and mobile accessibility for users who are constantly on the go.

Pricing

Firstup offers a subscription-based pricing model, charged per user per month with annual commitments. The cost depends on the chosen platform tier (Essential, Professional, and Premier) and the number of employees you wish to license as users.

Final Thoughts

When choosing employee communication software, businesses should prioritize features like customization and mobile accessibility. But it’s just as crucial to pick a platform that offers robust security, real-time engagement measurement, and scalability to accommodate future growth.

We suggest you strike a balance between your goals and your willingness to invest, as there are already many employee communication software solutions on the market with varying price points. 

theEMPLOYEEapp‘s extensive feature set and adjustable price options can assist you with enhancing team collaboration and communication.

To learn more, schedule a demo right now!

FAQs

1. How can employee communication software improve overall organizational productivity?

Employee communication software simplifies internal communication so that information is easily accessible and shared in real time. This reduces delay and improves collaboration, as employees can stay informed and connected regardless of their location.

2. How does employee communication software help with employee retention?

Through a single platform for interaction and feedback/recognition, employee communication software fosters employee engagement and a sense of belonging. These central platforms improve staff satisfaction and frequently promote candid dialogue about leadership’s prospects for advancement, which raises the retention rate.

3. Can employee communication platforms integrate with other business tools?

Yes, numerous platforms for employee communication have integration APIs, which allow them to be linked to other company systems, including enterprise resource planning systems, project management tools, and HR software.