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Employee communication apps are crucial for modern businesses. They allow real-time connectivity and smooth communication among remote and on-site teams.
With these apps, your teams make better decisions, are more productive, and have stronger employee engagement. The global employee communication software market is expected to grow at a CAGR of 10.3%, generating $2,550.5 million in revenue by 2031, which shows how integral they are becoming to workforce success.
In 2025, mobile-first communication is no longer optional—it’s a strategic necessity. As hybrid and frontline workforces expand, organizations must ensure every employee receives timely, relevant, and engaging updates—directly on the device they use most: their phone.
This article explores the latest tools, trends, and best practices shaping mobile employee communications, and how organizations can leverage them to create a more connected, engaged workforce.
The employee communication app market is growing rapidly. According to Research Dive, the global employee communication software market was valued at approximately USD 1,001.9 million in 2021 and is projected to reach USD 2,550.5 million by 2031, growing at a CAGR of 10.3 %.
This growth is driven by increasing remote/hybrid work models, demand for secure and unified communication, and the need to replace fragmented internal tools.
As more organizations recognize that communication is a strategic asset rather than an afterthought, investment in robust employee communication apps is rising accordingly.
Employee communication apps are important for businesses because they allow remote employees, frontline employees, and office staff to connect and their departments easily and conveniently, regardless of where they are.
In 2025, organizations are reducing channel overload by consolidating messaging, scheduling, and collaboration into one unified mobile platform. Unified Communications as a Service (UCaaS) tools now combine voice, messaging, video, and collaboration—offering seamless, mobile-first workflows.
Employees expect messages that feel relevant. AI-driven targeting ensures updates are tailored by department, role, or even location, so communications land with greater impact.
Even with AI advancing, employees crave authenticity. Mobile apps that prioritize storytelling, leadership transparency, and user-generated content help maintain trust and a human touch.
With 70–80% of the global workforce considered deskless, mobile employee communications apps are the only scalable way to keep them informed.
Improved communication fosters inclusion, recognition, and transparency—leading to higher engagement and retention.
Research shows that better internal communications can generate 20–30% productivity gains, creating measurable business impact.
By comparing communication apps for teams, you can identify the right employee communication app for your organization and maximize its benefits.
Here is a comprehensive list of the best employee communication apps for best results:
theEmployeeApp is an employee communications app created by expert HR professionals to solve the challenges faced by organizations in communicating with deskless, hybrid, and frontline workers.
Staffbase is an employee communications platform with the focus of helping you empower all your employees from one platform.
Workvivo is a digital employee experience platform to improve your communication and engagement.
Poppulo is an enterprise customer and employee communication platform through omni-channel solutions.
Connecteam keeps your deskless employees connected so you can focus on growing your business.
Beekeeper connects your frontline workers to the tools, information, and systems to ensure their success.
LumApps is an AI-powered intranet solution to help your employees understand company goals, carry out their tasks efficiently, and grow with your organization.
Blinks is an employee app that will help your employees connect with the tools and information of your organization.
Interact is intranet software that provides a secured digital platform for business communication.
HubEngage is a multi-channel employee engagement app for employee communications, recognitions, surveys, and chat.
iTacit is an employee communications app for frontline workers to keep them happy and efficient.
Recent studies reveal how employees are experiencing internal communication tools. The 2025 Staffbase International Employee Communication Impact Study found that only 29 % of non-desk employees were satisfied with internal communication quality, compared to 47 % of desk-based employees.
This gap underscores that communication apps must serve both desk and non-desk users effectively.
Additionally, research shows that organizations emphasizing better internal communication reduce turnover risk: 63 % of employees considering leaving cite poor internal communication as a contributing factor.
These benchmarks can help you assess whether your adoption, satisfaction, or usage numbers are on track.
App | Communication | Integrations | User Experience | Security and Compliance Features | Analytics and Reporting |
theEmployeeApp | Chat (unlimited texting) | Zapier, SharePoint, Workday, ADP, UKG, Outlook or Google calendar | Easy-to-Use | HIPAA, GDPR | Advanced analytics |
Staffbase | Chat, Voice, Video | Microsoft Teams, Office 365, Google Workspace | Intuitive | ISO 27001, GDPR | Advanced insights |
Workvivo | Chat, Video | Slack, Microsoft Teams, Office 365, Google Workspace | User-friendly | GDPR, SOC 2 | Advanced analytics |
Poppulo | Chat, Voice, Video | Office 365, Google Workspace, Slack | Clean interface | GDPR, SOC2 | Comprehensive Analytics which vary based on add-ons |
Connecteam | Chat, Voice | Office 365, Google Workspace | Simple, mobile-focused | HIPAA, GDPR | Basic analytics |
Beekeeper | Chat, Voice, Video | Slack, Microsoft Teams, Google Workspace | Focused on deskless workers | ISO 27001, GDPR | In-depth analytics |
LumApps | Chat, Voice | Slack, Office 365, Google Workspace | Seamless integration | SOC 2, GDPR | Basic analytics, insights vary by plan |
Blinks | Chat, Voice | Microsoft Teams, Google Workspace | Engaging UX | GDPR | Limited analytics |
Interact | Chat, Video | Office 365, Google Workspace | Robust Interface | ISO 27001, GDPR | Intranet analytics |
HubEngage | Chat, Voice | Office 365, Google Workspace | Clean and simple | GDPR, HIPAA | Basic reporting, pulse checks |
iTacit | Chat, Video, Voice | Microsoft Teams, Office 365 | Mobile-first design | HIPAA, GDPR | Limited reporting |
• Start with a needs assessment: Understand who your users are (desk, field, frontline), their devices, network conditions, and communication behavior.
• Choose mobile-first or hybrid: Many employees rely on mobile devices, so the app experience must be optimized for small screens, offline access, and low bandwidth.
• Ensure seamless integration: Connect the app with HR systems, directory services, intranet, and other tools to reduce context switching.
• Avoid feature overload: Begin with core use cases (news, alerts, two-way feedback) and phase in more features.
• Segment and personalize: Use role, location, team segmentation to surface relevant content — avoid overwhelming users with irrelevant updates.
• Provide onboarding, training, and support: Even simple apps need adoption support, especially for users less tech-savvy.
• Monitor metrics & iterate: Track login rates, active users, push adoption, content engagement, feedback, and use those insights to refine features.
• Beware of notification fatigue: Too many push alerts or messages may cause users to mute notifications. Use governance and “quiet windows.”
• Ensure security and compliance: For sensitive environments (healthcare, manufacturing), ensure data encryption, access controls, and audit logs.
• Demonstrate ROI early: Use initial gains (reduced email volume, faster communications) to build internal support for further investment.
Employee communication apps are vital for every business. They enhance engagement and productivity by streamlining communication and collaboration. When choosing an app for your organization, consider your business goals, size, and industry-specific needs.
To choose the best employee communication apps in 2025, consider their features, benefits, and pricing. Review case studies and request a personalized demo to understand how these apps can benefit your organization’s communication.
One of the best all-in-one solutions for meeting your organization’s employee communication and learning needs is the EmployeeApp.
Request a demo today to learn more about our mobile app!