11 Best Employee Communication Apps: Comparing Features, Benefits, and Pricing

Employee communication apps are crucial for modern businesses. They allow real-time connectivity and smooth communication among remote and on-site teams.

With these apps, your teams make better decisions, are more productive, and have stronger employee engagement. The global employee communication software market is expected to grow at a CAGR of 10.3%, generating $2,550.5 million in revenue by 2031, which shows how integral they are becoming to workforce success.

In 2025, mobile-first communication is no longer optional—it’s a strategic necessity. As hybrid and frontline workforces expand, organizations must ensure every employee receives timely, relevant, and engaging updates—directly on the device they use most: their phone.

This article explores the latest tools, trends, and best practices shaping mobile employee communications, and how organizations can leverage them to create a more connected, engaged workforce.

Market Size & Growth Trends for Employee Communication Apps

The employee communication app market is growing rapidly. According to Research Dive, the global employee communication software market was valued at approximately USD 1,001.9 million in 2021 and is projected to reach USD 2,550.5 million by 2031, growing at a CAGR of 10.3 %.

This growth is driven by increasing remote/hybrid work models, demand for secure and unified communication, and the need to replace fragmented internal tools.

As more organizations recognize that communication is a strategic asset rather than an afterthought, investment in robust employee communication apps is rising accordingly.

Why Employee Communication Apps Are Essential

Employee communication apps are important for businesses because they allow remote employees, frontline employees, and office staff to connect and their departments easily and conveniently, regardless of where they are.

• Improving Communication: They have various features for seamless real-time communication that will keep your employees informed about important company announcements, news, and updates. This transparency and connectivity will help reduce employee turnover by 31%.
• Increasing Employee Engagement: Mobile technology has increased employee engagement by 89% by helping your employees stay connected and motivated.
• Facilitating Collaboration: With tools and features, such as group chats and discussion forums, your teams collaborate seamlessly, ensuring a positive employee experience.
• Ensuring Safety: These apps ensure the safety of your frontline employees by providing access to safety procedures, potential hazards, and standards.

Key Trends Shaping Mobile Communications in 2025

1. Channel Simplification & UCaaS Integration

In 2025, organizations are reducing channel overload by consolidating messaging, scheduling, and collaboration into one unified mobile platform. Unified Communications as a Service (UCaaS) tools now combine voice, messaging, video, and collaboration—offering seamless, mobile-first workflows.

2. Hyper-Personalization

Employees expect messages that feel relevant. AI-driven targeting ensures updates are tailored by department, role, or even location, so communications land with greater impact.

3. Human-Centered Communication

Even with AI advancing, employees crave authenticity. Mobile apps that prioritize storytelling, leadership transparency, and user-generated content help maintain trust and a human touch.

Use Cases & ROI Examples

Deskless Workers Connectivity

With 70–80% of the global workforce considered deskless, mobile employee communications apps are the only scalable way to keep them informed.

Employee Experience Boosts

Improved communication fosters inclusion, recognition, and transparency—leading to higher engagement and retention.

ROI Insights

Research shows that better internal communications can generate 20–30% productivity gains, creating measurable business impact.

How to Choose the Right Employee Communication App

By comparing communication apps for teams, you can identify the right employee communication app for your organization and maximize its benefits.

• Company Size: Ensure that the app you choose can support your workforce, internal knowledge base, and data without any hiccups.
• Business Objectives: When comparing employee communication apps, choose the one whose features most align with your business’s specific needs.
• Budget: Another factor to consider is the pricing of the employee communication app. This will help you assess which app and which plan your business requires and identify the ideal time to invest in employee apps.
• Industry: It is also important to assess the features of employee communication apps based on your organization’s industry because different industries have different communication needs, compliance requirements, and operational workflows.
• Features: Some important features of your employee communication apps are a user-friendly interface, scalability to adapt to your organization’s growing needs, seamless integration, and advanced security features to protect your enterprise communication.

Comparing the Best Employee Communication Apps

Here is a comprehensive list of the best employee communication apps for best results:

1. The Employee App

theEmployeeApp is an employee communications app created by expert HR professionals to solve the challenges faced by organizations in communicating with deskless, hybrid, and frontline workers.

Features

• Supports unlimited employee texting
• IOS and Android mobile app
• Customizable intranet
• Offers microlearning platform
• Advanced analytics platform

Benefits

• Ensures that your employees are engaged and growing with your organization
• The platform’s detailed insights improve your internal communication strategy, boosting communication and collaboration
• Ensures convenient access to resources by all employees

Pricing

• It has three different pricing models, depending on the tools: employee app + intranet, micro-learning, and SMS text for employees. However, pricing varies by plan.

2. Staffbase

Staffbase is an employee communications platform with the focus of helping you empower all your employees from one platform.

Features

• Push notifications for urgent news
• Offers personalized intranet
• Advanced analytics and insights

Benefits

• Provide your employees with a personalized experience relevant to their locality
• Keep your employees engaged and connected
• Centralizes communication, making it accessible for everyone

Pricing

• Pricing depends on the plan you choose.

3. Workvivo

Workvivo is a digital employee experience platform to improve your communication and engagement.

Features

• Employee surveys and polls
• Inform company news with engaging articles and pages
• Social engagement features like badges and awards
• Advanced insights and surveys

Benefits

• Creates a positive work culture where employees are recognized
• Boosts social connectivity through events and  community spaces
• Connects employees and your organization for better engagement

Pricing

• It has a business and an enterprise plan, though the exact pricing varies by plan.

4. Poppulo

Poppulo is an enterprise customer and employee communication platform through omni-channel solutions.

Features

• Personalized employee newsfeed
• Push notifications for important updates
• Targeted email and mobile communication

Benefits

• Connects hybrid and remote workers for better communication
• Removes irrelevant updates and messages through personalized feeds

Pricing

• The pricing of its mobile plan varies as per the add-ons.

5. Connecteam

Connecteam keeps your deskless employees connected so you can focus on growing your business.

Features

• Time-tracking of employees
• Streamlined communications
• Manages employee directory on one platform
• Task management and scheduling of employees

Benefits

• Excellent task management for proper planning
• Best suited for small businesses because it offers a free plan

Pricing

• Free  Plan
• basic plan at $29 per month
• Advanced plan at $49 per month
• Expert plan at $99 per month

6. Beekeeper

Beekeeper connects your frontline workers to the tools, information, and systems to ensure their success.

Features

• Secure communication
• Employee surveys and polls
• Digital workplace tools like shift handovers
• Facilitates urgent and targeted communication
• In-depth analytics

Benefits

• Track if employees have read urgent communications, ensuring safety
• Streamlines business operations by removing paper trail and automating HR processe
• Its tools and features ensure that frontline employees feel connected to your organization.

Pricing

• It has essential, core, and premium plans, and pricing depends on the plan.

7. LumApps

LumApps is an AI-powered intranet solution to help your employees understand company goals, carry out their tasks efficiently, and grow with your organization.

Features

• Personalized recommendations
• Offers an intranet
• Facilitates internal communication
• Employee social network

Benefits

• Suitable for large enterprises because it is integrated with Google Workspace and Office 365.

Pricing

• It has business, professional, and enterprise plans. The exact pricing depends on the plan and add-ons chosen.

8. Blinks

Blinks is an employee app that will help your employees connect with the tools and information of your organization.

Features

• Personalized recommendations
• Employee recognition
• Offers employee intelligence
• Employee surveys
• Offers chatting features
• Supports file sharing

Benefits

• Social media-type feed for ease-of-use

Pricing

• It has business and enterprise plans and pricing varies based on the plan you choose.

9. Interact

Interact is intranet software that provides a secured digital platform for business communication.

Features

• Supports mobile intranet
• Offers personalized recommendations
• Provides intranet analytics
• Has broadcasting features to share news and updates
• Pulse surveys
• File sharing
• Collaboration tools like forums, communities

Benefits

• Meet the specific needs of the industry you are in with its customization option.
• Powerful tools for content management

Pricing

• Pricing depends on the add-ons you choose.

10. HubEngage

HubEngage is a multi-channel employee engagement app for employee communications, recognitions, surveys, and chat.

Features

• Push notifications
• Gamification with rewards
• Offers communication tools like instant messaging, intranet, chatbot
• Supports employee surveys
• Pulse checks

Benefits

• Employee feedback and recognition programs

Pricing

• Pricing varies by plan

11. iTacit

iTacit is an employee communications app for frontline workers to keep them happy and efficient.

Features

• Internal communication tools
• Offers a learning management system
• Automated training and compliance tools
• Supports targeted surveys and pulse polls
• Limited analytics and usage reports

Benefits

• For industries with strict regulations to ensure your compliance with them
• Track employee training and automate compliance protocols.

Pricing

• Pricing varies by plan

Usage & Satisfaction Benchmarks

Recent studies reveal how employees are experiencing internal communication tools. The 2025 Staffbase International Employee Communication Impact Study found that only 29 % of non-desk employees were satisfied with internal communication quality, compared to 47 % of desk-based employees.
This gap underscores that communication apps must serve both desk and non-desk users effectively.
Additionally, research shows that organizations emphasizing better internal communication reduce turnover risk: 63 % of employees considering leaving cite poor internal communication as a contributing factor.
These benchmarks can help you assess whether your adoption, satisfaction, or usage numbers are on track.

Feature Comparison

Best Practices & Pitfalls When Deploying Employee Communication Apps

• Start with a needs assessment: Understand who your users are (desk, field, frontline), their devices, network conditions, and communication behavior.

• Choose mobile-first or hybrid: Many employees rely on mobile devices, so the app experience must be optimized for small screens, offline access, and low bandwidth.

• Ensure seamless integration: Connect the app with HR systems, directory services, intranet, and other tools to reduce context switching.

• Avoid feature overload: Begin with core use cases (news, alerts, two-way feedback) and phase in more features.

• Segment and personalize: Use role, location, team segmentation to surface relevant content — avoid overwhelming users with irrelevant updates.

• Provide onboarding, training, and support: Even simple apps need adoption support, especially for users less tech-savvy.

• Monitor metrics & iterate: Track login rates, active users, push adoption, content engagement, feedback, and use those insights to refine features.

• Beware of notification fatigue: Too many push alerts or messages may cause users to mute notifications. Use governance and “quiet windows.”

• Ensure security and compliance: For sensitive environments (healthcare, manufacturing), ensure data encryption, access controls, and audit logs.

• Demonstrate ROI early: Use initial gains (reduced email volume, faster communications) to build internal support for further investment.

Wrapping Up

Employee communication apps are vital for every business. They enhance engagement and productivity by streamlining communication and collaboration. When choosing an app for your organization, consider your business goals, size, and industry-specific needs.

To choose the best employee communication apps in 2025, consider their features, benefits, and pricing. Review case studies and request a personalized demo to understand how these apps can benefit your organization’s communication.

One of the best all-in-one solutions for meeting your organization’s employee communication and learning needs is the EmployeeApp.

Request a demo today to learn more about our mobile app!